Free Template
Wedding day vendor contact sheet
One page with every vendor's name, role, phone number, and arrival time - built so nobody is scrolling through old text threads looking for a phone number on the busiest day of the year.
The Template
Blank contact sheet
Fill in your own vendors under each role, or add rows for anyone this list doesn't already cover.
| Vendor | Role | Phone | Arrival | Notes |
|---|---|---|---|---|
| — | Photographer | — | — | — |
| — | Videographer | — | — | — |
| — | Florist | — | — | — |
| — | Caterer | — | — | — |
| — | DJ / Band | — | — | — |
| — | Officiant | — | — | — |
| — | Venue coordinator | — | — | — |
| — | Hair & makeup | — | — | — |
| — | Transportation | — | — | — |
| — | Cake | — | — | — |
Example
A filled-in sample contact sheet
Sample — illustrative vendor names and numbers, not real contacts.
| Vendor | Role | Phone | Arrival | Notes |
|---|---|---|---|---|
| Wilder & Co | Photographer | (555) 010-2231 | 11:00 AM | Arrives before getting-ready photos |
| Marcus Reyes | DJ | (555) 010-4471 | 3:00 PM | Needs 1 hr for sound check |
| Table & Thyme | Caterer | (555) 010-5820 | 2:00 PM | Confirm final headcount by Wed |
| Bella Flora | Florist | (555) 010-9012 | 9:00 AM | Ceremony arch delivery |
| Elena Marsh | Venue coordinator | (555) 010-3345 | 8:00 AM | Main point of contact all day |
| Rev. James Cole | Officiant | (555) 010-7788 | 3:30 PM | Confirm script the week of |
How to Use This
Keeping the sheet useful
- Fill this in as you book each vendor, rather than trying to compile it all in the final week.
- Confirm arrival times with each vendor about two weeks out - schedules shift as the date approaches.
- Print a copy for your coordinator, Best Man, or Maid of Honor - whoever's fielding day-of questions shouldn't have to text the couple for a phone number.
- Save a digital copy somewhere your whole wedding party can reach, not just on one person's phone.
- Add a backup contact where you have one - a second name at the venue or catering company, in case your main contact is unreachable.
This pairs naturally with a full day-of run-of-show - the timeline tells you when things happen, and this sheet tells you who to call if they don't.
Or Skip the Copy-Paste
Let Nozari do this for you, automatically
Nozari turns your booked vendors into day-of contacts automatically, one tap to call, already labeled by role - no separate sheet to keep updated by hand.